Electronic help :
Email and the internet is becoming a standard medium to communicate. It offers a great advantage over printed media; It's cheap and fast.
Use email to send memos and documents, or route memos to staff members rather than making a paper copy for each person.
Create a web page with documents and information instead of printed versions.
If you are a section leader or supervisor you can enforce the use of electronic versions, DO NOT accept printed materials if an electronic version serves the same purpose. Take the initiative to change a process so that it includes the use of electronic resources. Email programs allows you to recieve a confirmation message when the email is recieved.
Store copies of documents and emails in CD or in another backup media and not printed copies.
Use DIRECT DEPOSIT for your paycheck, scholarship payments, and other payments from Campus.
Use a Post-It program in your computer instead of real Post-It notes. MacOS computers already have a "post-it" program called Stickies. Windows users may download one of many free programs available:
- Post-it Software Notes Lite
- PostIt 1.04
Another cool option is to create your own "Post-It" notes from scrap and used paper. Finally reuse your post-it notes, there is always room for more.
If you have forms, you can create a web version that can be filled online and send to an email address. The Web Development Team has a tool to allow you create a web form. You may also contact the WDT to recieve your very own training on how to use this tool. For more information visit the WDT webpage.
The portal "My UPRM" also offers great tools to help you reduce at the office. For starters it offers an email account for every student, professors and employees. Second it has a great calendar tool that allows you to share a calendar with other uprm users. Professor can even create a calendar for theirs courses with ease. During the semester of spring 2004 users will also have an online disk to store and share files, plus forums and groups. Also every professor has an account in UPRM that allows them to publish their own webpages.