• This procedure is issued under and in accordance with the Certification of the Administrative Board # 08-09-309 and the General Regulations of the University of Puerto Rico.
• When preparing the Work Programs of the Teaching Personnel, the provisions of the General Regulations of the University of Puerto Rico, as amended in February 2002, must be taken into consideration.

Instructions:

The Work Program-Teaching Personnel (Teaching Program) is a summary of the work assigned to the teacher during a period of time, semester or summer session. The information required in the Teaching Program must be completed by the professor, researcher and other academic staff concerned prior to the start of classes at the latest in the first week of classes of the corresponding academic semester.

The information must include the following:

• General Data:
  1. Full Name
  2. Academic Year
  3. Office and Phone
  4. Faculty/Department
  5. Grade-Rank

• Type of Task: Each activity carried out by the teacher (teaching, research, administration and service) must be identified in one of the following types of task: TR – part of his regular 12-credit task, CA – additional compensation that entails extra payment on regular task, AH-Ad Honorem that does not involve a payment, or PI-participant of intramural practice.
• Credits-Task to the Teacher: The task credits to be awarded to the teacher will be determined from the hours of lecture, discussion or computation, laboratories, research, administration and other teaching activities.
• Lecture: Every course assigned to the teacher must appear in this line, also, it must appear in the UPRM computer’s SCHEDULE system.
• Office Hours: According to Certification 01-02-181 of the Administrative Board of the UPRM the office hours are six per full task and the due proportion for part-time work, with a minimum of one hour of office if the total teaching task is less than 2 credits.
• Research: In the case of research work, the proposal sheet to carry out research work as part of the teaching task must be accompanied with a summary of the project plan to be carried out. If the professor had a research assignment in the previous semester, he must present his research work report with the progress made in it.
• Administration: Only for trusted employees that have administrative tasks such as dean, director, assistant dean, assistant director, etc., that are subject to administrative hours and accumulate vacations.
• Other Activities: It will be used for teachers who, without having an administrative teaching appointment, perform administrative tasks. It will also be used to identify academic task assignments granted to representatives of the cloister or Senate before the Board of Trustees, University Board and other similar cases.

Once the Teaching Program has been completed, it is certified by the teacher and endorsed by the department director. It will then be sent to the Dean of Engineering Academic Affairs for verification, endorsement and archiving of the document.

Process flowchart:

• This procedure is issued under and in accordance with the provisions of Certification # 81-82-93 of the Administrative Board and in the academic norms of the undergraduate catalog of the UPR- Mayagüez University Campus.

Undergraduate students of the Mayagüez Campus can transfer to another department as long as they meet the established requirements.

Requirements:

• You must have 48 credits approved in the program in which you were admitted.
• Transfer requests that have not approved the minimum of 48 credits required may be considered if it meets the following conditions:

• 1. The general application rate with which the student entered the Campus is equal to or higher than that required for the program to which he or she is requesting transfer, in the year in which he/she was admitted to the Campus.
  2. Have the general minimum average determined by the department.
  3. Have approved a minimum of 24 credits with a general average of 3:00 or more.
  4. Meet other academic requirements established by each specific Department. (The student should visit the counselor of the Department of interest and receive guidance on these requirements.)

•  Only up to two Program transfers may be done in Campus.

Steps to follow:

• Fill out an application for internal transfer in the Registrar’s Office no later than February 15 for the first semester and September 15 for the second semester. You can choose two alternatives (two departments)

• Pay the non-refundable fee allocated for the application to the Finance-Collections Office.

• Submit a duly completed and paid application to the Registrar’s Office.

After the application is delivered to the Registrar’s Office, it is sent to the Department to which the student requests to move and it is evaluated. As soon as it is signed by the Department Director, it is sent to the Office of Academic Affairs of Engineering for the signature of the Dean. It is verified if it meets the established requirements. After the signature of the Dean it is sent to the Registrar’s Office for the final procedure. The final procedure consists in sending the answer to the student, whether favorable, not favorable or favorable conditioned. In cases where the student has chosen two transfer alternatives and in the first one it was denied and the second alternative belongs to our faculty, the request is sent to the second department for evaluation and as soon as we receive an answer to this second alternative we send it to the Registrar’s Office for the final procedure.

Flowchart of the procedure:

• This procedure is issued under and in accordance with the provisions of Certification # 115-1996-97 of the Board of Trustees and in the academic standards of the 2008-2009 undergraduate catalog of the UPR- Mayagüez University Campus.

Students from other Units within the University of Puerto Rico can move to the Mayagüez University Campus.

Requirements:

• You must have a minimum of 48 credits approved in the program to which you were originally admitted.
• Meet other specific academic requirements to the Department you are requesting.
• The Mayagüez University Campus reserves the right to grant transfers according to the available capacity of each Department or Program.

Steps to follow:

• Fill out a transfer request in the Registrar’s Office of your Unit on the dates established by the Central Administration Office of the University of Puerto Rico.
• Pay at the Finance Office the non-refundable fee allocated for such request.

After the application is delivered to the Registrar’s Office of the Campus where the student comes from, the application is sent to the Registrar’s Office of the Mayagüez University Campus. The Registrar sends it to the Department to which the student is requesting transfer. After the department evaluates the request, it is signed by the director of the Department and sends it to the Office of the Dean of Academic Affairs to verify that it meets the requirements and for the signature of the Dean of Academic Affairs. It is then sent to the Registrar’s Office so that they in turn answer the student and the Unit of origin.

Flowchart of the procedure:

• This procedure is issued under and in accordance with the provisions of Certification # 115-1996-97 of the Board of Trustees.

The objectives of these agreements are to facilitate the transfer of students between the institutional units of the UPR system that subscribe to it. Through these agreements, the participating students will be able to take, in their unit of origin, the requisite courses that will allow the eventual transfer to the receiving unit without them losing credits or extending the established time to comply with the program requirements.

Requirements:

• In these agreements, students are admitted to the articulated Engineering transfer program using the IGS established by the UPRM Administrative Board.
• The student must have approved a minimum of 48 credits at the time of transfer to the UPRM.
• Students must maintain academic progress, including average, according to the rules of the Mayagüez University Campus.

Steps to follow:

• New students apply for admission to the Campuses that have the agreements.
• After completing the 48 credits, fill out the request to transfer to our Campus through the Registrar’s Office of the Unit of Origin. (This transfer does not involve payment of fee)
• Applications arrive at the Registrar’s Office of our Campus and are sent to the different Departments for evaluation.
• The Departments send the applications evaluated and signed by the Director of the Department to the Office of Academic Affairs of Engineering for review and signature of the Associate Dean of Academic Affairs of Engineering.
• After signing, they are sent to the Registrar’s Office of our Campus and they inform the student and the Unit or Campus of origin.

Students in articled programs who wish to change to another Engineering program can do so by paying the appropriate fee and will be evaluated according to the internal transfer rules of our Campus.

Flowchart of the procedure:

• This procedure is issued under and in accordance with the provisions of Certification # 017-1998-99 of the Board of Trustees.

Students of the Mayagüez University Campus may repeat courses with C with the approval of the Dean of the Faculty to which they belong.

Steps to follow:

• The student will issue a letter addressed to the Associate Dean of Engineering Academic Affairs explaining the reasons why he wants to repeat the course. The letter must be approved by the Department Director to which the student belongs.
• The Associate Dean of Engineering Academic Affairs will interview the student and decide whether or not to repeat said course.
• The Associate Dean of Engineering Academic Affairs will prepare a letter addressed to the Registrar authorizing repeating the course. It will send the original letter to the Registrar and a copy for the student.
• The student will go with the copy of the letter to his academic advisor of his Department so that it enrolls him in the course.

The authorization to repeat the course does not guarantee the quota in the course.

Flowchart of the procedure:

According to instructions issued by the Office of Academic Affairs of our Campus (Letter from Dr. Ildefonso Muñoz Solá- August 27, 2001), the faculty must understand the rigor and care that should characterize the process of granting grades to students. If an error is still made in the final award, it must be amended so that the grading reflects the grade that corresponds to the student.

Steps to follow by the professor:

• Letter addressed to the Registrar, with the approval of the Department Director, Dean of Faculty and Dean of Academic Affairs, which includes:

• 1. Student name and number
  2. Course, section and semester
  3. Grade awarded and corrected grade
  4. Clear explanation of the mistake made, how it was corrected and the effect on the student’s grade.

• Include a copy of the record of the course in which the curve and the evaluation criteria used to award the grade are included.
• Include a copy of the teacher’s record with the scores of each work clearly identified (exams, short tests, final exam, etc.), indicating the score at which the mistake was made.
• If the change of grade is due to a correction error, it must be indicated how the grade is altered in the corrected work and how this affects the final grade. It is convenient to include a copy of the work in which the correction error was made or at least a copy of the first page of the same indicating the change in the grade.
• Include any other document or annotation that can justify or clarify the request for the change of grade.